Garage Software Solutions: Garage Management Software UK

Customer Management

Customer Management is a large part of what our software does and therefore there are many features and functionalities connected to each customer’s account. When viewing a customer's details a number of tabs are displayed such as Summary, Profile, Vehicles, Bookings, Invoices, Quotes... which enable you to manage and monitor your customers more effectively and with more versatility. Below are some features and functionalities of the Customer Management module:

Unlimited Customers - there is no upper-limit to the number of customers you can have in the customer list.
Custom Reference Number - gives your customers unique Reference Numbers, making them easily searchable in the customer list.
Comprehensive Search - with auto suggestion search box, you can easily find customer by Name, Reference Number, company name, Phone number, etc.
Customer Status - enables you to group, organise and search customers based on their statuses, such as Active, Inactive, Closed, etc.
In-App Contact - send email with attachment to an individual or group of customers, all directly from the Customer Management module.
Customer Summary - an overview of the customer's details, some quick booking and billing statistics, quick links to many common management actions, such as close account, delete account, add a note, etc.
Customer Profile - allows you to change the customer's contact details ( name, business name, address, email address, etc.) as well as a number of other options affecting the billing behaviour of their account.
Interconnected Vehicles – shows all vehicles assigned to an individual customer, including Vehicle ID, Make, Model, Registration Number, Mileage… as well as buttons to edit, delete, assign a new vehicle, etc.
Interconnected Bookings – contains a paginated list of all the customer's existing bookings, buttons to edit, delete, create new booking, etc.
Interconnected Invoices - shows a paginated list of all the customer's invoices, including invoice date, due date, total and invoice status( Paid, Partial Paid, Unpaid, Draft, Cancelled and Refunded), as well as buttons to edit, delete, create new invoice, etc.
Interconnected Quotes - contains a paginated list of all the customer's quotes, buttons to edit, delete, create new quotation, etc.
Account Provisioning - enables you to easily create, modify, close and delete customer's account.
Mass Action - enables you to manage your customers more efficiently and save your time. Key Features: 1. Mass Send Message( send group email to your selected customers). 2. Mass Status Update (change customers statuses with a single click, e.g. change Active to Inactive, mark Active to Closed, Inactive to Active, etc.).
And more

Vehicle Management

Our vehicle management software enables you to add vehicles to the system and assign them to customers. More than one vehicle can be added to a customer, this is ideal if you manage fleets for companies. Here are some key features:

Unlimited Vehicles - there is no upper-limit to the number of vehicles you can have in the vehicle list.
Vehicle List - contains a paginated list of all vehicles, including Vehicle ID, Owner( customer's name or Company name), Make, Model, Registration Number… as well as buttons to edit, delete and register new vehicle.
Autocomplete Suggestion Search - easily find vehicle by Vehicle ID, Owner( customer's name or Company name), Registration Number, or Vehicle Identification Number (VID).
Change Vehicle Ownership - enables you to transfer vehicles from owner to owner keeping a continuous service history.
Interconnected Booking - connect vehicles to bookings and show the number of bookings assigned to individual vehicle.
Service history Tracking - allows you to view the service history of any vehicle, giving you the details of all services performed and the work carried out.
Vehicle Technician's Report - enables you to create, track and update any vehicle report through Vehicle Management software.
Vehicle Account Provisioning - create, modify and delete vehicle's account.
And more

Booking Software

Our powerful booking software gives you an easy way to run your workshop diary. You can add bookings and assign them to customers and vehicles and enter a list of work that needs to be done. You can also see a list of today’s and upcoming jobs from 'Current Jobs' page.

Here are some features and functionalities of the Booking Software:

Unlimited Booking - there is no limit or restriction regarding the number of bookings you can have in your booking list.
Comprehensive Search - with auto suggestion search box, you can easily find any booking by Booking ID, customer name, Company name, Registration Number, etc.
Real-Time Availability Checking - checks date and time slot availability by comparing in database records.
Quick Booking - allows you to quickly make an appointment for an existing or a new customer. You can enter as much or as little information as required against the appointment, such as customer details, make, model, the vehicle registration, etc.
Multi-service Bookings - add multiple services to one appointment record (no need for duplicate bookings).
Technician Reporting - speedily create technician report for internal use, ensuring you never miss anything out.
Booking Confirmation - sends automated booking confirmation to your customer with full booking details, your address and contact details.
Instantly Get Notification - instantly get notified when a customer books online.
Reschedule Booking - allows you to modify date and time slot of your current jobs with real-time availability checking.
Online Booking - enables the customers to Book MOT and car services through your Service Centre / Business Profile.
MOT Reminders - send automated MOT reminders to your customers, when their MOT test / service is due.
Stop Double Data-Entry - our booking system allows you to prevent duplicated booking appointments and keep consistency with your bookings.
Book in 3 Easy Steps - book your appointment in three simple and easy steps.
1 Click Invoice - this unique feature will automatically generate an invoice for the booking.
Setting Weekends - this flexible functionality allows you to easily select your working days and weekends.
Irregular Working Hours - allows you to easily set up and manage your working hours for individual working days. For instance, Monday From 8.00 To: 17:30, Friday From 9.00 To: 17:00, Saturday From 10.00 To: 13:00, etc.
Time Slot Interval - enables you to increase or decrease the number of bookings you can take each day. There are a variety of options available to choose from, including Every 30 minutes, Every hour, Every 2 hours, Every 3 hours, etc.
Public/Bank Holidays - allows you to easily set up and manage your public/bank holidays in your booking calendar.
Overbooking Setup - enables you to have multiple bookings in time slots.
Booking Button - enables you to take bookings directly from your own website and social media (e.g. Twitter, Facebook, Google+, LinkedIn, Instagram, etc.) just by adding your booking button.
And more

Invoicing Software

Invoice Management gives you an easy way to create, manage and send professional looking PDF invoices to your customers. Below are some features and functionalities of the Invoice Management module:

Unlimited Invoicing - there is no limit or restriction regarding the number of invoices you can create with Garage Software Solutions.
Auto Complete - enter the products and items you sell and assign a price. These products are used to create invoices quickly and efficiently.
Quick Invoicing - by using autofill( auto suggestion and autocomplete) you can create and email an invoice in a minute.
Create Professional Invoices - create and print invoices in a professional style for your customers. Add multiple services/products, change prices of services/products and add VAT/Tax.
Invoice Status - enables you to group, organise and search invoices based upon their statuses, such as Paid, Partial Paid, Unpaid, Draft, Cancelled and Refunded.
Autocomplete Suggestion Search - easily find invoice by Invoice Number, Invoice To and Company name.
Send Invoices via Email - send invoices to your customers by email without leaving the panel.
Include Your Business Info (Branding your Invoices) - when creating a new invoice, your company logo, business title, website and business address will automatically be displayed, giving an exclusive flair to your invoices.
PDF Invoices - send professional looking PDF invoices and receipts to customers.
Support any Currency - our billing system supports any currencies, so you can bill and invoice your customers in your defined currency.
Support Taxes/VAT - our billing system support Sales Tax and Value-Added Tax (VAT).
Drafting Invoices - not ready to send an invoice yet? No problem, create drafts and publish at a later time.
Support Refunds - process refunds directly from invoices or by mass action in the invoice list.
Mass Action - enables you to manage your invoices more efficiently and save your time. Key Features: 1. Mass Invoice's Deletion( delete multiple invoices with a single click, e.g. delete cancelled invoices). 2. Mass Status Update (change invoices statuses with a single click, e.g. change Draft to Publish, mark Unpaid to Paid, Unpaid to Cancelled, etc.).
And more

Quote Generator

Quote Generator gives you an easy way to create, manage and send professional looking PDF quotations to your customers. Here are some features and functionalities of the Quotation Software:

Unlimited Quotations - there are no restrictions regarding the number of quotations you may create, or store in your quotation list.
Quick Quoting - by using autofill( auto suggestion and autocomplete) you can create and email a quote in a minute.
Create Professional Quotes - create and print quotes in a professional style for your customers. Add multiple services/products, change prices of services/products and add VAT/Tax.
Powerful search box - easily find customer by Quote Number, Quote To and company name.
Quote Stages - enable you to group, organise and search quotes based on their stages, such as Accepted, Delivered, On Hold, Draft, Lost and Closed.
Numerous Discount Methods - apply discounts to the individual items or to the entire quotation.
On Hold Quotations - quickly hold quotes, retaining all of its information, ready to be continued at any time.
Convert Quotes into Invoices with 1 Click - export your completed quotations to the invoices module, where you can complete the order and take payment.
Connect Customers to Quotations - add your customers to quotations, saving the quote to their profile, data which will be collected for the customer report page.
Send Quotes via Email - send quotes to your customers by email without leaving the panel.
Include Your Business Info (Branding your Quotes) - when creating a new quote, your company logo, business title, website and business address will automatically be displayed, giving an exclusive flair to your quotes.
PDF Quotes - send professional looking PDF quotes and receipts to customers.
Support any Currency - our billing system supports any currencies, so you can bill and quote your customers in your defined currency.
Support Taxes/VAT - our billing system support Sales Tax and Value-Added Tax (VAT).
Drafting Quotes - not ready to send a quote yet? No problem, create drafts and publish at a later time.
Mass Action - allows you to perform mass actions that save your time. Key Features: 1. Mass Quotes Deletion( delete multiple quotations with a single click, e.g. delete Lost quotes). 2. Mass Stage Update (change quotes Stages with a single click, e.g. change Draft to Delivered, mark Delivered to Accepted, etc.).
And more

Purchase Order Software

This module gives you an easy way to create, manage and send professional looking PDF orders to your vendors. Below are some features and functionalities of the Purchase Order Software:

Unlimited Orders - create and store an unlimited number of orders without restriction.
Auto Complete - enter the products and items you buy and assign a price. These products are used to create purchase orders quickly and efficiently.
Quick Ordering - by using autofill( auto suggestion and autocomplete) you can create and email an order in a minute.
Unique Order Number - gives your order an unique number, making it easily searchable in the order list.
Autocomplete Suggestion Search - easily find order by Purchase Order Number( P.O. No) or vendor.
Create Professional Orders - create orders in a professional style for your vendors. Add multiple parts, VAT, etc.
Order Status - enables you to group, organise and search orders based upon their statuses, such as Paid, Partial Paid, Unpaid/Due, Draft, Cancelled and Refunded.
Send Orders via Email - send orders to your vendors by email without leaving the panel.
Include Your Business Info (Branding your Orders) - when creating a new order, your company logo, business title, website and business address will automatically be displayed, giving an exclusive flair to your vendors.
Purchase Order Notes - add custom notes to your purchases, saving any important or relevant information.
PDF Orders - send professional looking PDF orders and receipts to vendors.
Support Taxes/VAT - our billing system support Sales Tax and Value-Added Tax (VAT).
Drafting Orders - not ready to send an order yet? No problem, create drafts and publish at a later time.
Support Refunds - process refunds directly from orders or by mass action in the order list.
Mass Action - enables you to manage your orders more efficiently. Key Features: 1. Mass Order's Deletion( delete multiple orders with a single click, e.g. delete cancelled orders). 2. Mass Status Update (change orders statuses with a single click, e.g. change Draft to Publish, mark Unpaid to Paid, Unpaid to Cancelled, etc.).
In-App Contact - send emails to your suppliers regarding specific purchase order, all directly from the control panel.
And more

Vendor Software

Vendor Software provides a seamless solution that allows you to more effectively manage your supplier relationships throughout the entire process. Vendor Software Features at glance:

Unlimited Vendors - there is no limit or restriction regarding the number of vendors you may register, or store in your list of vendors.
Comprehensive Search - easily find any supplier by using the autocomplete textbox highlighting the typed character in the suggestion list.
Interconnected Purchasing - connect suppliers to purchase orders and maintain an accurate record of procured items.
Point of Contact Information - add the personal details for your point of contact at each supplier, helping to build good working relationships.
Supplier Types - group and organise suppliers based on their type.
Supplier Memos - create thorough memos in order to document supplier communication and activity.
Managing Information - manage vendor information and vendor company information.
Active Vendors - track active vendors within the system through multiple tools and modules.
Exporting Data - export data to CSV format.
And more

Service Centre / Business Profile

Each garage with an active account gets their own business profile, hosted on our website. This consists of several web pages, such as Service Centre, Online Booking, Customer Reviews, Leave Feedback, Instant Message, etc. Basically, these pages provide customers with up-to-date information about the various aspects of your business and services.

All content is fully customisable and auto-populated by your settings, such as business setting, calender setting, service setting, etc. Your company logo, business and contact details and working hours will be automatically added on any individual pages. More important, you're able to change your settings at any time from Setup software, including service items and prices, working days, opening hours, bank holidays, contact details, map location, etc. Additionally, an outbound link is also present which connects your service centre to your official website.

All your service items, prices and descriptions are listed nicely on your Service Centre page. Each item row has a 'Book Online' button which enables customers to book your services directly from the Service Centre 24/7. Additionally, it also shows your customers the total number of reviews collected, with a breakdown of those reviews with 1 to 5 stars.

To find out more about booking features, please refer to Booking Software section.

Your customers can view Company reviews on the 'Customer Reviews' page. This consists of a paginated list of all reviews, star ratings and also your replies.

To find out more about feedback features, please refer to Feedback Software section.

Your customers can also connect with you in real time, and send an Instand Message directly from your Service Centre.

Feedback Software

Our Feedback Software offers feedback notifications, review monitoring and reporting to help you analyse your customer feedback and online reputation.

Below are some features of the Feedback Software:

Intuitive Review Collector - gives your customers a simple, pain free way to quickly leave authentic reviews, without logging in.
Increase Conversion Rate - leverage the trust of past customers to turn visitors into your service centre and increase your conversions.
Feedback Notification - ensuring you will be notified in real-time as the newest feedback is submitted.
Star Ratings - stars are almost universally understood for ranking . pursue perfect seller metrics. See all your feedback scores at a glance.
Review Monitoring - we monitor online reviews to alert you to new reviews so you can respond.
Reply to Reviews - allows you to reply to your negative and positive reviews through the feedback module. It’s important to engage with your customers so we would recommend responding to as many reviews as you can. If time or manpower is a consideration, then you should at least respond to any negative reviews which come in.
Verify Reviews - allows you to easily verify a feedback by customer's name or vehicle registration number.
Inactive Reviews - if you think a review has been fraudulently written, we can flag it quickly as 'Inactive'. This removes it from our customer facing database while it is investigated by our team.
Automated Feedback Request - sends customers an email to request their feedback, after work completion.
Returning customers - allows you to reward your loyal customers and send personalised Thank You messages.
And more

Reports and Accounting

Garage Software Solutions has the ability to measure, compare, analyse and create accurate management reports using up-to-date information depending on which area of the software you are using.

All reports can be exported in CSV format for further analysis and manipulation in a spreadsheet package. Reports can also be shown in a printer friendly format for printing.

Reports are grouped into 5 primary categories: Customers, Vehicles, Bookings, Billing and Income. Here are some key features:

Easy to Understand - all information collected by the other modules is presented neatly in easy-to-understand charts, graphs and tables, with the addition of a comprehensive and filterable list view.
Comprehensive Filtering - filter and sort the collected data in a number of ways, enabling you to optimise business operation.
Customer Report - shows your top and most frequent customers, biggest spenders and much more. CSV Export is also available.
Vehicle Report - generates a custom export of vehicle information. CSV Export is also available.
Booking Report - gives a breakdown of the number of bookings per month. Allows you to see your most profitable services.
Invoice Report - generates a custom export of invoice information. CSV Export is also available.
Aging Invoices - a summary of outstanding invoices broken down into the period by which they are overdue.
Monthly Income Report - provides a summary of daily payments activity for a given month. This is based upon billing data. The Amount Out figure includes both expenditure transactions and refunds.
Annual Income Report - shows the income received for the year broken down by month. The graph shows previous year's income for easy comparison.
Purchasing Report - gives a breakdown of the number of purchases per month.
Top 10 Customers By Income - shows the 10 Customers with the highest net income according to the billing system.
And more

Just 6 reasons to choose Garage Software Solutions

(there are a lot more but we're being modest!)

The 4 'ANYs'

We offer the total solution for Mobile, Tablet, Laptop and Desktop garage software. With our web-based Garage Software Solutions, you have the power to access any of your garage's data, anywhere, anytime, on any device.

Modern, Quick and Easy to Use

Garage Software Solutions is designed and developed with cutting-edge web technologies and programming languages(e.g. HTML5, CSS3, PHP7, AJAX, jQuery, etc.), which has a highly intuitive user interface and powerful features.

Designed for Vehicle Services

Our software is specially developed for independent vehicle services, including automotive repair shops (garages or workshops), MOT testing stations, car tyres (Fast-Fit), car washes and vehicle body shops in the UK or anywhere else in the world.

All-in-One System

Garage Software Solutions is combined of eight modules, which allows you to easily manage, monitor and control your business. It consists of Customer Management, Booking Software, Vehicle Management, Invoicing Software, Quote Generator, Purchase Order Software, Vendor and Reporting.

Features you Request

We regularly add new features and functionalities to Garage Software Solutions based on your feedback. Every suggestion we receive is taken into careful consideration for inclusion in future updates, with no extra cost for your business.

Free Setup & UK based Support

We have a dedicated team of support to help you anytime. We provide support via ticket and respond promptly and courteously to all support requests. FREE setup(software and your business) is also included with all plans.

About Garage Software Solutions (GSS)

Garage Software Solutions is a fully-featured, web-based garage management software, which includes all the modules required for the end-to-end running of your garage or workshop business.

With a long history in the garage management system, we designed and developed our web-based Garage Software Solutions closely around the requirements of the industry and with constant input from our clients.

We continue to improve our garage software and services based up the feedback, to provide a fully featured, up to date, and easy to use application for managing your garage day to day. Every suggestion we receive is taken into careful consideration for inclusion in future updates, with no extra cost for your business.

Garage Software Solutions is powered by Magic Hosting (our data centre) and is located in Southampton, the UK.

If you've got any queries about our services, please get in touch - we'd love to hear from you.

07964 533916
Garage Software Solutions, Portswood Rd,
Southampton, SO17 2AU
United Kingdom

Garage Management Software

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A Complete Garage Management Software

Specially developed for independent vehicle services, including automotive repair shops (garages or workshops), MOT testing stations, car tyres (Fast-Fit), car washes and vehicle body shops in the UK or anywhere else in the world.

Customer Management

Vehicle Management

Booking Software

Invoicing Software

Quote Generator

Purchase Order Software

Vendor Software

Service Centre & Online Booking

Feedback Software

Reports and Accounting

Customer Management

Vehicle Management

Booking Software

Invoicing Software

Quote Generator

Purchase Order Software

Vendor Software

Service Centre / Business Profile

Feedback Software

Reports and Accounting

Just 6 reasons to choose Garage Software Solutions

(there are a lot more but we're being modest!)

The 4 'ANYs'

Modern, Quick and Easy to Use

Designed for Vehicle Services

All-in-One System

Features you Request

Free Setup & UK based Support

About Garage Software Solutions (GSS)

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